Sr. Records Management Specialist - ATJ

Category: Administration
Main location: United States, District of Columbia, Washington
Position ID: J0422-3532
Employment Type: Full Time

Position Description:

CGI Federal is seeking a Sr. Records Management Specialist (Management Analyst IV) to support the Office for Access to Justice (ATJ) .

The Sr. Records Management Specialist will assist with the administrative functional areas of records and information management and correspondence management. Tasks will be assigned and overseen by the Executive Officer in coordination with ATJ Communications staff.

Your future duties and responsibilities:

Records and Information Management (RIM)
Serves as Records Management Specialist and provide operational RIM support for ATJ. Helps to establish and promote records management programs and systems for this new DOJ component. This includes formulating, promulgating, and maintaining policies, objectives, and strategic plans related to records management. Ensures compliance of ATJ records with federal RIM statutes, executive orders, regulations, and DOJ Orders, Guidance, Directives, and Instructions. Ensures ATJ staff complete required records management training and develops and performs records management training for ATJ leadership as needed. Provides guidance on procedures and methodologies to improve the effectiveness and efficiency in the life cycle management (creation, retention, maintenance, processing, use, access, release, safeguarding, declassification, final disposition, and destruction) of ATJ records and information. Conducts inventories, develops and maintains File Plans, and drafts and implements records schedules. Ensures proper application of rules and requirements for Capstone records, off-boarding staff, and preservation of records for legal holds. Evaluates ATJ electronic records approaches and consults with IT staff and project teams to convey records management business requirements for establishing and maintaining the information system(s) to support the development, transfer, maintenance, and disposition of records using a cloud-based platform like SharePoint. Analyzes problems and issues involving the development of records management systems, file and records procedures, and potential automation of information processing methods.

Significant experience with establishing and managing a DOJ records management program is preferred.

Correspondence Management
Manage Controlled and Uncontrolled Correspondence: Receive, review, analyze, and route incoming controlled and uncontrolled correspondence. Manages and/or prepares responses to correspondence and/or acts as a liaison or handles the communication with persons and/or groups within and outside of the organization. Support the development and implementation of improved systems and methods for tracking a wide variety of high-level documents and action items. Establish, organize and manage files and records in compliance with component RIM policy. Provide explanations of administrative policies related to correspondence management. Assist with implementation of new office policies and systems for correspondence management. Ensure outgoing correspondence is saved and appropriately filed in the ATJ records management system. Assist ATJ staff with clearance requests that originate from within ATJ or are received from other DOJ components, identify appropriate ATJ to review requests, and track requests until they are fully cleared.


Freedom of Information Act (FOIA)
Serves as FOIA Specialist and provide operational FOIA support for ATJ. Helps to establish and promote FOIA programs and systems that may be integrated with ATJ RIM system. This includes formulating, promulgating, and maintaining policies, objectives, and strategic plans related to FOIA. Ensures ATJ compliance with federal FOIA statutes, regulations, and any DOJ Orders, Guidance, Directives, and Instructions. Ensures ATJ staff complete required FOIA training and develops and performs FOIA training for ATJ leadership as needed. Provides guidance on procedures and methodologies to improve the effectiveness and efficiency in the FOIA life cycle management (request, processing, access, release, safeguarding including redaction, and response) of ATJ FOIA requests. Track FOIA requests from receipt of request to sending formal response. Ensure proper RIM policies and procedures are followed to retain FOIA-related records that are created as part of the FOIA process. Analyzes problems and issues involving the development of a FOIA tracking system.

Required qualifications to be successful in this role:

Records Management, Correspondence Management, and/or FOIA experience required.
Candidates must be able to obtain DOJ MRPT clearance and meet all security requirements.

Significant experience with establishing and managing a DOJ FOIA program is preferred.

Preferred System Knowledge
If possible, ATJ would like a candidate with experience in the following systems:
• SharePoint
• JRCS
• Document Management Software
• eCATs
• Data Validation Tool (zip file) (Developed by JMD for DOJ’s Annual FOIA Report)

What you can expect from us:

Insights you can act on

While technology is at the heart of our clients’ digital transformation, we understand that people are at the heart of business success.

When you join CGI, you become a trusted advisor, collaborating with colleagues and clients to bring forward actionable insights that deliver meaningful and sustainable outcomes. We call our employees “members” because they are CGI shareholders and owners and owners who enjoy working and growing together to build a company we are proud of. This has been our Dream since 1976, and it has brought us to where we are today — one of the world’s largest independent providers of IT and business consulting services.

At CGI, we recognize the richness that diversity brings. We strive to create a work culture where all belong and collaborate with clients in building more inclusive communities. As an equal-opportunity employer, we want to empower all our members to succeed and grow. If you require an accommodation at any point during the recruitment process, please let us know. We will be happy to assist.

Ready to become part of our success story? Join CGI — where your ideas and actions make a difference.

Qualified applicants will receive consideration for employment without regard to their race, ethnicity, ancestry, color, sex, religion, creed, age, national origin, citizenship status, disability, pregnancy, medical condition, military and veteran status, marital status, sexual orientation or perceived sexual orientation, gender, gender identity, and gender expression, familial status, political affiliation, genetic information, or any other legally protected status or characteristics.

CGI provides reasonable accommodations to qualified individuals with disabilities. If you need an accommodation to apply for a job in the U.S., please email the CGI U.S. Employment Compliance mailbox at US_Employment_Compliance@cgi.com. You will need to reference the requisition number of the position in which you are interested. Your message will be routed to the appropriate recruiter who will assist you. Please note, this email address is only to be used for those individuals who need an accommodation to apply for a job. Emails for any other reason or those that do not include a requisition number will not be returned.

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All CGI offers of employment in the U.S. are contingent upon the ability to successfully complete a background investigation. Background investigation components can vary dependent upon specific assignment and/or level of US government security clearance held. CGI will consider for employment qualified applicants with arrests and conviction records in accordance with all local regulations and ordinances.

CGI will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with CGI’s legal duty to furnish information.

CGI is committed to the principles of equal employment opportunity and to compliance with US laws and regulations. Click here to access our U.S. Equal Employment Opportunity and Anti-Harassment Policy.

Applicants have rights under Federal Employment Laws:

  1. EPPA
  2. FMLA
  3. Consolidated EEO Is The Law
  4. Pay Transparency Statement Policy

CGI provides reasonable accommodations to qualified individuals with disabilities. If you need an accommodation to apply for a job in the U.S., please email the CGI U.S. Employment Compliance mailbox at US_Employment_Compliance@cgi.com. You will need to reference the requisition number of the position in which you are interested. Your message will be routed to the appropriate recruiter who will assist you. Please note, this email address is only to be used for those individuals who need an accommodation to apply for a job. Emails for any other reason or those that do not include a requisition number will not be returned.

We make it easy to translate military experience and skills! Click here to be directed to our site that is dedicated to veterans and transitioning service members.