Project Management Analyst (PMA) Assistant

Category: Administration
Main location: United States, Connecticut, Hartford
Position ID: J0622-0897
Employment Type: Full Time
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Position Description:

CGI is seeking an Project Management Analyst Administrative Assistant (AA) to lead and coordinate invoicing, AR, and related financial actions to billing and invoicing for a key clients. This position will be based in our new Hartford, CT office in proximity with our account team and clients. We are seeking someone who is interested in being a key contributor and will work closely with the leadership team on these key financial activities.

Your future duties and responsibilities:

Project Manager Assistant (PMA) Responsibilities:
Creation and distribution of daily reports Excel
Update project information into PeopleSoft program based on requests
Assist PMA team with preparing invoices; such as pulling back up and emailing invoices
Maintain monthly trackers for invoicing and payments
Ad-hoc requests from the PMA Team Lead and team
Generate invoices in accordance with agreements/contracts.
Work closely with project managers to ensure invoices are accurate and generated in a timely manner.
Send client invoices (via e-mail and/or FedEx); in some cases upload invoices to Ariba.
Facilitate timely payment of invoices by sending client’s bill reminders and raise any issues/concerns to management.
Provide accurate and timely responses to requests for information around AR, AP, WIP as well as any ad hoc reporting.
Ensure Finance operations are performed in compliance with SOX objectives and requirements.
Apply payments to invoices.
Assist Project Managers with project creations and project updates, including reviewing and understanding contract aspects related to invoicing and bill rates.
Verify and correct any invoice discrepancies and resolve clients’ billing issues.
Generate reports detailing accounts receivable and WIP status on projects
Submit credit invoices when appropriate for credits that are applied to development allowance.
Complete monthly WIP reconciliation on projects’ WIP balances to confirm that revenue for these projects has not been over recognized and/or under recognized

Required qualifications to be successful in this role:

- Proficient digital literacy in Word, Excel and PowerPoint
- Excellent communication skills and building relationships a must
- Advanced planning and organization skills
- Resourceful and intuitive self-starter, able to thrive in a fast-paced, dynamic setting and able to multi-task
- Ability to follow directions and take initiative when required
- Background in corporate finance/accounting is desirable
- Great computer/internet skills with expertise in MS Office (Microsoft Word, Outlook, PowerPoint and Excel), and Adobe. Experience with PeopleSoft application systems preferred but not required.
- Ability to work outside of business hours as needed (not expected at all times).
- Energetic, professional corporate image, and positive demeanor and willingness to learn and take on new tasks. Outgoing culture builder-help build a strong expansive office culture. Standout colleague.
- Demonstrate ability to exercise discretion and maintain strict confidentiality.
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Skills:

  • Adobe Creative Cloud
  • Microsoft APPX (Universal App)
  • Finance
  • Project Management

What you can expect from us:

Insights you can act on

While technology is at the heart of our clients’ digital transformation, we understand that people are at the heart of business success.

When you join CGI, you become a trusted advisor, collaborating with colleagues and clients to bring forward actionable insights that deliver meaningful and sustainable outcomes. We call our employees “members” because they are CGI shareholders and owners and owners who enjoy working and growing together to build a company we are proud of. This has been our Dream since 1976, and it has brought us to where we are today — one of the world’s largest independent providers of IT and business consulting services.

At CGI, we recognize the richness that diversity brings. We strive to create a work culture where all belong and collaborate with clients in building more inclusive communities. As an equal-opportunity employer, we want to empower all our members to succeed and grow. If you require an accommodation at any point during the recruitment process, please let us know. We will be happy to assist.

Ready to become part of our success story? Join CGI — where your ideas and actions make a difference.

Qualified applicants will receive consideration for employment without regard to their race, ethnicity, ancestry, color, sex, religion, creed, age, national origin, citizenship status, disability, pregnancy, medical condition, military and veteran status, marital status, sexual orientation or perceived sexual orientation, gender, gender identity, and gender expression, familial status, political affiliation, genetic information, or any other legally protected status or characteristics.

CGI provides reasonable accommodations to qualified individuals with disabilities. If you need an accommodation to apply for a job in the U.S., please email the CGI U.S. Employment Compliance mailbox at US_Employment_Compliance@cgi.com. You will need to reference the requisition number of the position in which you are interested. Your message will be routed to the appropriate recruiter who will assist you. Please note, this email address is only to be used for those individuals who need an accommodation to apply for a job. Emails for any other reason or those that do not include a requisition number will not be returned.

We make it easy to translate military experience and skills! Click here to be directed to our site that is dedicated to veterans and transitioning service members.

All CGI offers of employment in the U.S. are contingent upon the ability to successfully complete a background investigation. Background investigation components can vary dependent upon specific assignment and/or level of US government security clearance held. CGI will consider for employment qualified applicants with arrests and conviction records in accordance with all local regulations and ordinances.

CGI will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with CGI’s legal duty to furnish information.

CGI is committed to the principles of equal employment opportunity and to compliance with US laws and regulations. Click here to access our U.S. Equal Employment Opportunity and Anti-Harassment Policy.

Applicants have rights under Federal Employment Laws:

  1. EPPA
  2. FMLA
  3. Consolidated EEO Is The Law
  4. Pay Transparency Statement Policy

CGI provides reasonable accommodations to qualified individuals with disabilities. If you need an accommodation to apply for a job in the U.S., please email the CGI U.S. Employment Compliance mailbox at US_Employment_Compliance@cgi.com. You will need to reference the requisition number of the position in which you are interested. Your message will be routed to the appropriate recruiter who will assist you. Please note, this email address is only to be used for those individuals who need an accommodation to apply for a job. Emails for any other reason or those that do not include a requisition number will not be returned.

We make it easy to translate military experience and skills! Click here to be directed to our site that is dedicated to veterans and transitioning service members.