The Criminal Division’s Records and Information Management (RIM) program staff provides support and services to assist Sections/Offices within the Criminal Division with all Records and Information Management related issues regardless of records format. The goals of the section are to bring a consistent approach to the Agency’s record keeping practices, free up valuable office space from record storage, transitioning records keeping practices to electronic formats, and ensure the retention of vital documents. The program has evolved to provide a variety of services to the Criminal Division:
o Inactive records storage and maintenance;
o Record retrieval and research request service;
o Retention and disposition scheduling;
o Secure disposition of outdated material;
o Transition to Electronic Records;
o Preservation of material;
o In-office consulting on records system;
o Planning, support, and assistance for records lifecycle needs; and
o Vital records planning.
Your future duties and responsibilities:
• Receives, processes, and maintains active and inactive case litigation files in accordance with the records management procedures and standards prescribed by the Department of Justice (DOJ) and the National Archives and Records Administration (NARA). This includes, but not limited to, tasks such as data entry, processing interfiles, filing, responding to file requests, and labeling files.
• Follows standard opening, case control and closing procedures for case litigation files in accordance with DOJ policies;
• Creates and generates a DOJ number (DJ Number) in an automated system;
• Properly prepares and handles main case file and enclosure file creation in accordance with DOJ policy;
• Performs manifesting of all active and inactive case files in the automated tracking system;
• Tracks all active or inactive case file actions in the automated tracking system.
• Creates and generates interfile request;
• Performs day to day filing;
• Uses scanning equipment to convert physical documents to electronic formats upon request;
• Retrieves and delivers case files to Criminal Division personnel upon request;
• Properly organizes and handles materials for archiving in accordance with Criminal Division policy and NARA standards;
• Assist other records personnel with palletizing of record material;
• Participates in records quality assurance reviews;
• Coordinates with record specialist to transfer and/or retrieval of files between Criminal Division’s offsite locations and the NARA Federal Records Centers(FRC) locations.
• Process the physical records, their movement to other locations, tracking of such movement, updating and modifying record information, labeling, boxing and retiring groups of records, making special trips and deliveries, packing and handling special (classified) records, and boxing documents for shipment to the Washington National Records Center (WNRC) or the National Archives and Records Administration located at College Park
• Assist in performing inventories of active and inactive record storage and file areas, to include but not limited to, physical and electronic record-keeping systems (records management tracking and file tracking).
• Provide day-to-day customer support via e-mail, telephone and/or face-to-face interaction related to tasks set forth above.
Required qualifications to be successful in this role:
Must be able to pass CGI Background check
Must be able to obtain DOJ MRPT/ CRM Clearance
What you can expect from us:
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