Secretary IV NSD- TOP SECRET REQ

Category: Administration
Main location: United States, District of Columbia, Washington
Position ID: J0821-1163
Employment Type: Full Time

Position Description:

CGI Federal is seeking a skilled administrative professional to support the National Security Division (NSD) of DOJ.

Your future duties and responsibilities:

- Office manager for the Executive Officer; determine when new procedures should be implemented, collaborate approval and implement alternative solutions to ensure a productive work environment with minimal errors/flaws.
- Revise or clarify administrative procedures to eliminate conflict or duplication.
- Identify and resolve various problems that affect the orderly flow of work transactions with both internal and external parties.
- Employ process improvement techniques to maintain expert skills to manipulate Microsoft software programs; e.g., Word, Excel, and PowerPoint.
- Expert in the maintenance of an organized filing system and finalizing correspondence, statistical and managerial reports.
- Ensure proper notifications and updates are disseminated to staff.
- Inform executive management and other senior management with status updates as directed by the Executive Officer regarding FTE allocations and funding levels.
- Provide Excel Spreadsheets or Microsoft Word charts that depict the latest information/updates from the department.
- Serves as the Lead SharePoint Coordinator responsible for adding/removing new employees; hyperlinks, updates, and troubleshooting.
- Maintains Executive Officer appointment schedule by planning and scheduling meetings, conferences, teleconferences, and travel.
- Schedules meetings with internal and external stakeholders in coordination with Director’s and Principal Deputy Director’s Confidential Assistant and other members of the Organizational Management and Senior Management Teams.
- Coordinates routine meetings between the Executive Officer and the Administration Division, staff and management, including booking conference rooms, reserving conference lines, drafting meeting agendas and taking and disseminating meeting notes.
- Maintain Executive Officer’s Data Call Tracker to ensure timely completion of data calls for the Administration Division.
- Tracks and logs incoming signature items and provides timely signing and routing for additional signatures.
- Ensures the front desk is operating smoothing and adequately covered.
- Any complaints or problems are brought to the attention of the government Senior Manager

Required qualifications to be successful in this role:

- Must have active TOP SECRET
- Must be able to obtain DOJ MRPT
- Legal administrative experience highly desired
- SharePoint experience
- Government contracting administration experience
- Travel coordination
- Highly competent with Microsoft office products: Excel, Word and PowerPoint
- Extremely organized
- Excellent communication skills
- Ability to multi-task and prioritize

Hours: 9am-5:30pm

What you can expect from us:

Insights you can act on

While technology is at the heart of our clients’ digital transformation, we understand that people are at the heart of business success.

When you join CGI, you become a trusted advisor, collaborating with colleagues and clients to bring forward actionable insights that deliver meaningful and sustainable outcomes. We call our employees “members” because they are CGI shareholders and owners and owners who enjoy working and growing together to build a company we are proud of. This has been our Dream since 1976, and it has brought us to where we are today — one of the world’s largest independent providers of IT and business consulting services.

At CGI, we recognize the richness that diversity brings. We strive to create a work culture where all belong and collaborate with clients in building more inclusive communities. As an equal-opportunity employer, we want to empower all our members to succeed and grow. If you require an accommodation at any point during the recruitment process, please let us know. We will be happy to assist.

Ready to become part of our success story? Join CGI — where your ideas and actions make a difference.

Qualified applicants will receive consideration for employment without regard to their race, ethnicity, ancestry, color, sex, religion, creed, age, national origin, citizenship status, disability, pregnancy, medical condition, military and veteran status, marital status, sexual orientation or perceived sexual orientation, gender, gender identity, and gender expression, familial status, political affiliation, genetic information, or any other legally protected status or characteristics.

CGI provides reasonable accommodations to qualified individuals with disabilities. If you need an accommodation to apply for a job in the U.S., please email the CGI U.S. Employment Compliance mailbox at US_Employment_Compliance@cgi.com. You will need to reference the requisition number of the position in which you are interested. Your message will be routed to the appropriate recruiter who will assist you. Please note, this email address is only to be used for those individuals who need an accommodation to apply for a job. Emails for any other reason or those that do not include a requisition number will not be returned.

We make it easy to translate military experience and skills! Click here to be directed to our site that is dedicated to veterans and transitioning service members.

All CGI offers of employment in the U.S. are contingent upon the ability to successfully complete a background investigation. Background investigation components can vary dependent upon specific assignment and/or level of US government security clearance held. CGI will consider for employment qualified applicants with arrests and conviction records in accordance with all local regulations and ordinances.

CGI will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with CGI’s legal duty to furnish information.

CGI is committed to the principles of equal employment opportunity and to compliance with US laws and regulations. Click here to access our U.S. Equal Employment Opportunity and Anti-Harassment Policy.

Applicants have rights under Federal Employment Laws:

  1. EPPA
  2. FMLA
  3. Consolidated EEO Is The Law
  4. Pay Transparency Statement Policy

CGI provides reasonable accommodations to qualified individuals with disabilities. If you need an accommodation to apply for a job in the U.S., please email the CGI U.S. Employment Compliance mailbox at US_Employment_Compliance@cgi.com. You will need to reference the requisition number of the position in which you are interested. Your message will be routed to the appropriate recruiter who will assist you. Please note, this email address is only to be used for those individuals who need an accommodation to apply for a job. Emails for any other reason or those that do not include a requisition number will not be returned.

We make it easy to translate military experience and skills! Click here to be directed to our site that is dedicated to veterans and transitioning service members.