CGI Federal is seeking a Secretary III to support the Community Relation Services (CRS) division of DOJ in Philadelphia, PA.
Twoje przyszłe obowiązki :
Provide administrative and clerical support to all civilian employees assigned to the component (Regional/Field office staff). The secretary will assist other senior staff members on occasion, with correspondence and administrative matters.
Maintains a close and highly responsive relationship with the supervisor and staff and provides administrative support for their day-to-day activities. Works fairly independently, receiving a minimum of detailed supervision and guidance. Performs varied clerical and secretarial duties requiring knowledge of office routine and an understanding of the organization, programs, and procedures related to the work of the office.
Carries out recurring office procedures independently, by using greater judgment and initiative to determine the approach or action to take in non-routine situations. Interprets and adapts guidelines, including unwritten policies, precedents, and practices, which are not always completely applicable to changing situations. Duties include or are comparable to the following:
• Anticipates and prepares materials needed by the supervisor for conferences, correspondence, appointments, meetings, telephone calls, etc., and informs supervisor on matters to be considered;
• Reads publications, regulations, and directives and takes action or refers those that are important to the supervisor and staff;
• Prepares special or one time reports, summaries, or replies to inquiries, selecting relevant information from a variety of sources such as reports, documents, correspondence, other offices, etc., under general directions;
• Prepares travel authorization and vouchers for staff using an automated travel system;
• Researches supply needs, generate spreadsheets and forms with supply details for ordering purposes;
• Prepares documentation and report requests related to Non-IT related property and GSA Fleet program;
• Supports regional offices in the area of records management, conferences, reports, inquiries, etc.
• Performs other duties assigned that are administrative in nature.
Wymagane kwalifikacje, aby odnieść sukces w tej roli:
• Knowledge and understanding of administrative support functions.
• Required to be proficient in office products, such as internet/intranet, Word, Excel and PowerPoint for secretarial/word processor/spreadsheet/data base/power point requirements. Must be able to save, retrieve, edit, and present text, spreadsheets and/or charts. Prepares in final format, correspondence, statistical and managerial reports.
• Must be proficient in grammar, spelling and punctuation and is also required to produce printed materials accurately.
• Education – high school or equivalent.
• General Experience – 2 years of progressively responsible clerical, office, or other work that indicates ability to acquire the particular knowledge and skills needed to perform the duties of the position to be filled.
• Specific Experience – 1 year experience that provides the particular knowledge, skills, and abilities to perform successfully the duties of the position to coordinate a wide-variety of clerical duties.
All candidates must be able to obtain a DOJ MRPT clearance and meet all security requirements.
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