Description du poste :
CGI Federal is seeking a skilled administrative professional with an Active Top Secret Clearance to support the National Security Division (NSD) of DOJ.
Fonctions et responsabilités :
- Office manager for the Executive Officer; determine when new procedures should be implemented, collaborate approval and implement alternative solutions to ensure a productive work environment with minimal errors/flaws.
- Revise or clarify administrative procedures to eliminate conflict or duplication.
- Identify and resolve various problems that affect the orderly flow of work transactions with both internal and external parties.
- Employ process improvement techniques to maintain expert skills to manipulate Microsoft software programs; e.g., Word, Excel, and PowerPoint.
- Expert in the maintenance of an organized filing system and finalizing correspondence, statistical and managerial reports.
- Ensure proper notifications and updates are disseminated to staff.
- Inform executive management and other senior management with status updates as directed by the Executive Officer regarding FTE allocations and funding levels.
- Provide Excel Spreadsheets or Microsoft Word charts that depict the latest information/updates from the department.
- Serves as the Lead SharePoint Coordinator responsible for adding/removing new employees; hyperlinks, updates, and troubleshooting.
- Maintains Executive Officer appointment schedule by planning and scheduling meetings, conferences, teleconferences, and travel.
- Schedules meetings with internal and external stakeholders in coordination with Director’s and Principal Deputy Director’s Confidential Assistant and other members of the Organizational Management and Senior Management Teams.
- Coordinates routine meetings between the Executive Officer and the Administration Division, staff and management, including booking conference rooms, reserving conference lines, drafting meeting agendas and taking and disseminating meeting notes.
- Maintain Executive Officer’s Data Call Tracker to ensure timely completion of data calls for the Administration Division.
- Tracks and logs incoming signature items and provides timely signing and routing for additional signatures.
- Ensures the front desk is operating smoothing and adequately covered.
- Any complaints or problems are brought to the attention of the government Senior Manager
Qualités requises pour réussir dans ce rôle :
- Active Top Secret clearance
- Legal administrative experience highly desired
- SharePoint experience
- Government contracting administration experience
- Travel coordination
- Highly competent with Microsoft office products: Excel, Word and PowerPoint
- Extremely organized
- Excellent communication skills
- Ability to multi-task and prioritize
Ce que vous pouvez attendre de nous :
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