Mail Management Analyst III- DHS

Mail Management Analyst III- DHS

Category: Administration
City: Washington, District of Columbia, United States
Position ID: J0619-1464
Employment Type: Full Time

Position Description:

CGI Federal is seeking a Management Analyst III to support DHS in Washington DC.

Your future duties and responsibilities:

The Management Analyst III position within the U.S. Immigration and Customs Enforcement (ICE) Mail Management Program Office (MMPO) will perform the following tasks:

Participates in special studies with team members to aid managers as well as assists in developing and evaluating policies in assigned program areas. Works with the Senior Management Analyst and management to gather reporting requirements, translate requirements into high quality automated reports, dashboards, and analyses using various technologies, including advanced Excel, MS Access, MS PowerPoint, MS Project, MS Visio, SharePoint and/or other analytical tools;

Provides services in support of ICE Official Mail Accounting System (OMAS) processes/transactions. (OMAS is the system by which ICE pays the U.S. Postal Service [USPS] for postage related expenditures.) Technical support for this requirement includes reviewing OMAS data for tracking purposes, providing recommendations for program effectiveness, maintaining spreadsheets of OMAS data, and drafting OMAS related reports. (One OMAS report is the monthly USPS OMAS report.) The Management Analyst III shall become familiar with the OMAS system within 30 days of starting work at ICE;

Provides support for mail management reports, metrics, and scorecards. The Management Analyst III shall apply best in-kind techniques/practices and work within the DHS/ICE organizational and business structures;

Assists the Senior Management Analyst in providing administrative/management services in support of current initiatives to include postal inspections/compliance activity to improve the ICE Mail Management Program work effort, and provides services in support of DHS Mail Management Program mandates and to assist in meeting DHS requirements;

Provides services to support the collection of mail performance measures, mail volume data, and expenditure data for all ICE mail operations (approximately 400 locations). The Management Analyst III shall provide services to support the maintenance of location data, and compliance efforts;

Collects and maintains data from monthly Express Service provider reports on mail/shipping volumes, performance and costs (including fees); identifies problems/concerns and monitors ICE program office inquiries; develops extensive profiles of ICE incoming/outgoing mail/shipments, and recommends process changes to the Senior Management Analyst and ICE Mail Manager, as well as effectively communicates as necessary to program offices, and personnel; profiles ICE mail stops and monitors the number and effectiveness of them, and makes recommendations to open/close mail stops;

Assists the Senior Management Analyst in designing and interpreting data for analytical deliverables (e.g., statistical analyses, reports, dashboards, etc.) using advanced Excel, MS Access, MS PowerPoint, MS Project, MS Visio, SharePoint and/or other analytical tools to identify patterns and correlations among various data points;

Assists the Senior Management Analyst in querying relevant data from databases, manipulate large structured and unstructured data sets to build insightful solutions to complex problems, and present the results in visually engaging and intuitive reports and dashboards that can be easily understood, and actionable;

Assists the Senior Management Analyst in the development of ICE Mail Management Instructions and manuals reflecting current GSA/DHS policy and standards for the ICE Mail Manager to review. Additionally, regularly reviews and updates, as necessary, these Instructions and manuals;

Documents business and technical reporting methodology, best practices and related rules for generating reports to ensure results are accurate. Utilizes knowledge of administrative regulations and operating procedures, and possesses skill applying fact-finding techniques to gather clear-cut factual evidence of administrative waste and abuse, or compliance with regulations;

Administrative and interpersonal skills are required to organize and coordinate systematic, professional efforts to meet difficult planning needs and unanticipated requirements, and provide written and/or oral reports with conclusions, alternatives, and/or recommendations on policies, projects, or studies;

Works with limited guidance, manages conflicting priorities, plans, organizes and works as a team and/or task force across organizational lines, including the ability to monitor progress to ensure that realistic objectives and milestones are achieved, to accept assigned responsibilities, and get mission requirements accomplished in a timely manner;

Effectively communicates, both orally and in writing, and an ability to grasp conceptual ideas and exercise original thought where there is an established time limit for deliberation, consultation and evaluation, and to present well-considered and sound recommendations/suggestions; and

Assists the Senior Management Analyst and/or the ICE Mail Manager, as necessary.

Additionally, the Management Analyst III position is responsible for serving as a back-up to the Management Analyst II and will perform the following tasks, when necessary:

Reviews the ICE Mail Management group mailbox and responds in a timely manner, as necessary, to all daily Stamps.com account requests from ICE field locations. Specifically, answers all types of account requests (i.e. postage funding requests, adding a user requests, deleting a user requests and resetting a user’s password requests).

Required qualifications to be successful in this role:

• Must be able to work from 8:30 a.m. to 5:00 p.m., Monday through Friday.

• Must be able to obtain an ICE Suitability Clearance before entering on duty to perform work at ICE locations.

• Must be able to communicate effectively orally and in writing using the English language and ability to read, interpret, and apply Federal policy, directives, and regulations.

#DOJMSS

• Must have excellent knowledge of basic fact-gathering, and research methodology.

• Must have excellent written and interpersonal communications skills, and the ability to work independently and as a team member.

• Experience with various software is essential, i.e., Windows, Adobe, MS Office Suite (Excel, Access, PowerPoint, and MS Word), SharePoint, MS Project, and Visio.

• Prepare draft point papers, white papers, transition plans, action plans, briefings, and PowerPoint presentation.

• May be required to drive a government vehicle and is required to have a valid driver’s license.

• May be required to periodically travel to ICE nationwide field offices in performance of duties.

• Minimum educational requirement is a bachelor’s degree

• Must be able to pass the CGI Federal background investigation

#CGIFederalERPJob

What you can expect from us:

Build your career with us.

It is an extraordinary time to be in business. As digital transformation continues to accelerate, CGI is at the center of this change—supporting our clients’ digital journeys and offering our professionals exciting career opportunities.

At CGI, our success comes from the talent and commitment of our professionals. As one team, we share the challenges and rewards that come from growing our company, which reinforces our culture of ownership. All of our professionals benefit from the value we collectively create.

Be part of building one of the largest independent technology and business services firms in the world.

Learn more about CGI at www.cgi.com.

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CGI is an equal opportunity employer.

Qualified applicants will receive consideration for employment without regard to their race, ethnicity, ancestry, color, sex, religion, creed, age, national origin, citizenship status, disability, medical condition, military and veteran status, marital status, sexual orientation or perceived sexual orientation, gender, gender identity, and gender expression, familial status, political affiliation, genetic information, or any other legally protected status or characteristics.

CGI provides reasonable accommodations to qualified individuals with disabilities. If you need an accommodation to apply for a job in the U.S., please email the CGI U.S. Employment Compliance mailbox at US_Employment_Compliance@cgi.com. You will need to reference the requisition number of the position in which you are interested. Your message will be routed to the appropriate recruiter who will assist you. Please note, this email address is only to be used for those individuals who need an accommodation to apply for a job. Emails for any other reason or those that do not include a requisition number will not be returned.

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All CGI offers of employment in the U.S. are contingent upon the ability to successfully complete a background investigation. Background investigation components can vary dependent upon specific assignment and/or level of US government security clearance held.

CGI will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with CGI’s legal duty to furnish information.

CGI is committed to the principles of equal employment opportunity and to compliance with US laws and regulations. Click here to access our US EEO/Affirmative action policy.

Applicants have rights under Federal Employment Laws:

  1. EPPA
  2. FMLA
  3. Consolidated EEO Is The Law

CGI provides reasonable accommodations to qualified individuals with disabilities. If you need an accommodation to apply for a job in the U.S., please email the CGI U.S. Employment Compliance mailbox at US_Employment_Compliance@cgi.com. You will need to reference the requisition number of the position in which you are interested. Your message will be routed to the appropriate recruiter who will assist you. Please note, this email address is only to be used for those individuals who need an accommodation to apply for a job. Emails for any other reason or those that do not include a requisition number will not be returned.

We make it easy to translate military experience and skills! Click here to be directed to our site that is dedicated to veterans and transitioning service members.